8.0 User Discipline


This section contains user discipline policies.

8.1 Disciplinary Policy

Because of the communal laboratory environment, expense of equipment, dangers in the facility, and the fragility of other users’ devices/processes/work, users and staff of the nanoFAB need to act accordingly. Therefore, it is the responsibility of all our users to help contribute to a safe working environment. The following Disciplinary Policy has been developed to ensure a safe working environment.

It should be noted that all violations and disciplinary actions are tracked and documented with the nanoFAB Laboratory Management and Access Control System (LMACS). The nanoFAB promotes the use of the LMACS for all requests, including safety, maintenance, and other concerns that may led to disciplinary action. 

8.2 Disciplinary Actions

All nanoFAB staff have the authority to immediately suspend users’ work in the nanoFAB due to breaches of policy, safety, or commonly held laboratory practices and behaviours. Subsequently, further disciplinary actions may follow through a review process involving the user.

Warnings 

Warnings are for minor infractions of nanoFAB safety, policies, or commonly held laboratory practices, observed by either staff or users. Warnings will be communicated to the user verbally and/or via email. The cause of the warning will be discussed by the staff member and the user. Warnings are communicated directly to the user and recorded in their LMACS profiles. Further or frequent warnings may result in disclosure of incidents to the supervisor.

Suspension 

Suspensions are for serious or major infractions of nanoFAB policies, training, or safety. Suspensions are also to deal with users who are disrespectful or disruptive to the community, the working environment within the nanoFAB, and nanoFAB staff.

Suspensions are a form of serious discipline and are issued by nanoFAB staff.

Users issued a suspension will have their nanoFAB access revoked until further notice. When a suspension is given, an email will be sent to the user and their supervisor, notifying them of suspension of access and scheduling of a follow-up discussion. The meeting will be attempted to be scheduled within 5 business days.

Warnings or suspensions can lead to one or more disciplinary actions, if a review of the user’s actions deem it appropriate. Disciplinary actions will be communicated by the nanoFAB via email to the user and their supervisor.

Types of disciplinary actions may include, but are not limited to:

  1. Minor Discipline – Issued for any warnings or suspensions. This may include, but is not limited to, revoking after-hours access to tools or the nanoFAB, tool retraining, repeating safety orientation, written follow-up report of incident.
  2. Expulsion – Issued for egregious or continued violations. Expulsion from the nanoFAB can be issued up to a maximum of 12 months.

8.3 Appealing Disciplinary Action

The user, or Principal Investigator, may appeal to the Associate Dean (Research) of the Faculty of Engineering regarding any disciplinary action from the nanoFAB. All previous user history within the nanoFAB will be made available in consideration of a final decision.


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