8.0 User Discipline


This section contains user discipline policies.

8.1 Disciplinary Policy

Because of the communal laboratory environment, expense of equipment, dangers in the facility and the fragility of other user’s devices/processes/work, users and staff of the nanoFAB need to act accordingly. Therefore, it is the responsibility of all our users to help contribute to a safe working environment. The following Disciplinary Policy has been developed to ensure a safe working environment.

It should be noted that all violations and disciplinary actions are tracked and documented with the nanoFAB Laboratory Management and Access Control System (LMACS). The nanoFAB promotes the use of the LMACS  for all requests, including safety, maintenance and other concerns that may led to disciplinary action. 

8.2 Disciplinary Actions

All nanoFAB staff have the authority to immediately suspend users work in the nanoFAB due to breaches of policy, safety or commonly held laboratory practices and behaviours.

Subsequently, further disciplinary actions may follow through a review process involving the user. The nanoFAB utilizes a yellow and red card system when assessing disciplinary actions.

Yellow Card

Minor infractions of nanoFAB safety, policies or commonly held laboratory practices, observed by either staff or users. Yellow cards will be communicated to the user verbally and/or via email. The cause of the yellow card will be discussed by the staff member and the user. The yellow card is a warning that a user has committed a minor infraction of safety, policy or training. Yellow cards are communicated directly to the user and recorded in their LMACS profiles. Further, or frequent yellow cards may result in disclosure of incidents to the supervisor.

Three yellow cards lead to a red card. (See Red Card below for information).

Red Card

Serious or major infractions of nanoFAB policies, training or saftey. The “Red Card’ is also to deal with users who are disrespectful or disruptive to the community working environment within the nanoFAB and its staff.

RED cards are a form of serious discipline and are only issued by nanoFAB management in consultation with the staff and user.

Users issued Red Cards will have their nanoFAB access suspended until further notice. When a red card is given, an email will be sent to the user and their supervisor, notifying them of suspension of access and scheduling of follow up discussion. The meeting will be attempted to be scheduled within 5 business days.

8.3 Supplementary Disciplinary Action

A Red Card can lead to one or more of discipline actions, if the results from a review of the users actions deem it appropriate. Discipline actions will be communicated by the nanoFAB via email to the user and their supervisor.

Types of disciplinary actions may include:

  1. Minor Discipline – A violation of a safety or operations policy of the nanoFAB that is not considered serious enough for a suspension, but greater than a warning. This may include, but is not limited to, revoking after-hours access to the tool or nanoFAB, tool re training, repeating safety orientation, written follow up report of incident.
  2. Suspension – Supplementary suspension from the nanoFAB can be issued up to a maximum of 14 calendar days as a result of a Red Card.
  3. Strike – If previous disciplinary actions have not corrected the behaviour or the severity of the violation, or the user blatantly violates safety protocols that put others in danger, a strike will be issued in combination with other supplementary disciplinary actions.

Three strikes = permanent expulsion from the nanoFAB

(regardless of whether the nanoFAB is critical for user research or graduation or not)

8.4 Appealing Permanent Expulsion/Removal of Access

The user, or Principal Investigator, may appeal to the Associate Dean Research regarding any permanent expulsion/removal from the nanoFAB. In this instance, the Dean of the Faculty of Engineering shall act as an impartial mediator for dispute resolution. All previous user history within the nanoFAB will be made available in consideration of a final decision.


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